#Microsoft outlook 2016 online archive

Then go to the Microsoft account website, and click on “ Your info” on the top bar. Go to the Outlook Web App and log in using your Office 365 account. Having an alias lets you manage different email addresses using the same account, and the emails sent to any of your addresses will arrive in the same Inbox. Instead of doing that, you can use Outlook to create and manage different aliases. Most people create and manage a different account for each address. Often we need to use different email addresses for different purposes – for example, you might want a personal address, a work address and maybe a that you’d like to use for signing up to newsletters and marketing sites. Using the procedure above, from the Policy tab you may also set a Retention Policy that will automatically delete messages in a custom folder after a given period.So today, we will explore some of the great Outlook 2016 features.

#Microsoft outlook 2016 online archive

Choose from one of the following options Move items (from your personal mailbox) to the Archive when older than: From the Online Archive dropdown menu, click on the archive policy you wish to apply.The chosen folder Properties dialogue box appears, open on the Policy tab. From the Folder tab, click the Policy button.From the Outlook Ribbon, click the Folder tab.(In the screenshot below, this is the ' Example folder'). In the list of Favorites in the left hand pane, click the custom created folder to which you want to assign an archive policy.To set up an Archive Policy using Microsoft Outlook 2013 or 2016, proceed as follows, from within Outlook.

Setting up an Archive Policy using Microsoft Outlook 2013 & 2016 Using the procedure above, from the Assign Policy dropdown options, you may also set a Retention Policy that will automatically delete messages in a custom folder. Personal 5 year move to archive (5 year).Personal 1 year move to archive (1 year).Personal 6 month move to archive (7 months).From the Archive policy dropdown menu, choose the archive policy you wish to apply.From the dropdown menu that appears, select Assign policy, to open a second dropdown menu, Archive policy.In the list of Folders in the left hand pane, right-click the custom created folder to which you want to assign an archive policy.Login to your Outlook on the web account.To set up an Archive Policy using Outlook on the web, proceed as follows. Setting up an Archive Policy using Outlook on the web Let archive policies automatically move email messages from the primary mailbox, based on the age of the messages.Drag email messages from the primary mailbox into the archive.pst file using Outlook's Import and Export wizard. Users can import data to the archive in the following ways: Users can also move email items from the primary mailbox to the archive mailbox automatically, using Archive Polices, to reduce the size and improve the performance of the primary mailbox. pst files into the archive called Online Archive – 'Your Email Address', for easy online access. Moving messages to the Online Archive mailbox Messages in the archive mailbox are easily searchable and viewable from any location.The Online Archive mailbox is easily accessible through Outlook on the web, and Microsoft Outlook 2013 and higher.Messages can be moved to the archive automatically or manually.Unlimited archive email storage that does not use your primary mailbox quota.Setting up an Archive Policy using Microsoft Outlook 2013 & 2016.Setting up an Archive Policy using Outlook on the web.Moving messages to the Online Archive mailbox.This article primarily addresses the Online Archive policy, but notes are added where applicable to cover the Retention Policy too. The Retention Policy defines when an email will be deleted. The Archive Policy defines when an email will be moved from your personal mailbox to the online archive. Users can access the archive in the same way that they access their primary mailboxes. An archive mailbox is a specialised mailbox that appears alongside the user's primary mailbox folders in Outlook, or Outlook on the web (previously known as Outlook Web App, or OWA). Using Office 365 online archiving and retention policiesĮach Office 365 email enabled account features an Online Archive mailbox.